7 Ways to Save Time and Money with Cloud Accounting Software
Cloud accounting software is becoming more and more popular, with many companies deciding to switch over. This type of software can really speed up and streamline your processes and give you a greater insight into your finances. In this article, we're going to look at some of the ways that cloud accounting software can save you time and money – everything that we at Rebus Bookkeeping and Accountancy believe in.
1) Automated Invoicing
Cloud accounting software enables you to automate much of your invoicing process. This means you can get invoices out faster, which helps to improve your cash flow. You'll also have a digital record of all the information on an invoice, so it's easier to keep track of who has paid and who hasn't. Furthermore, your software will be able to calculate and add late fees for you and send automatic reminders to clients who are yet to pay.
2) Better Cash Flow Management
Managing cash flow is a vital part of running any business, but it can be difficult when you're only using spreadsheets. With cloud accounting software, you'll have access to much better tools for monitoring and assessing your company's financial health. You'll also save time because the automated invoicing features mentioned above mean you won't have to waste hours chasing late-paying clients.
3) Expense Tracking
Another time saving feature of cloud accounting software is expense tracking. This feature enables you to keep track of all your expenses and log them into the system automatically. You can then compare your budget against your actual spending at any time so that you can see where money has been spent or saved.
4) Centralised Information
One of the best things about cloud accounting software is that it gives you a centralised view on all your accounts. This is helpful, especially for companies who have branches in different cities or countries around the world. All this information will be available to employees wherever they are and whenever they need it, meaning everyone can work more efficiently and make fewer mistakes.
5) Real-Time Reporting
Another great benefit of cloud accounting software is real-time reporting. This means that you'll be able to access your reports and information whenever you need it, so if something crops up or a decision needs to be made quickly, it's right there at your fingertips. This enables you to make sage and snappy decisions about the future of your business.
6) Accessibility
Another benefit of cloud accounting software is accessibility. Thanks to cloud technology, you'll be able to access all your accounts wherever and whenever you need to. Most major cloud accounting providers have mobile apps that enable employees to log expenses or update information whilst on the go.
7) Cloud Security
Finally, cloud accounting software provides you with more security than traditional desktop software does. All of your data is encrypted and backed up regularly so if something happens to one version of a file, there are always back-ups available which can be restored in mere minutes. You'll have peace of mind knowing that your important data is safe and secure. Data breaches can cost businesses thousands - or even millions - of dollars, so this is a real advantage.
Conclusion
There are numerous benefits of cloud accounting software, and they impact your entire business. This technology gives you greater financial visibility and thus empowers you to take well-informed steps towards a stronger and more profitable business. Whether your business is well-established or just getting started, it will benefit from the use of cloud accounting software. We are a Xero certified practice and so if your business needs setting up on a cloud based package to save you time and money please get in touch with us.
